Welcome to Eris Unleashed!
Who We Are
Your continued use of our Services indicates your acknowledgement of the practices described in this Policy.
This Policy does not apply to the practices of third parties, for example, when we, or you, provide your information to a third party, including universities, conference organizers, or other third parties for which we provide the Services (collectively, “Organizers”). Please review any third-party privacy policies before disclosing your Personal Data to them.
Collection and Use of Personal Data
Personal Data We Collect
We may collect and process information that relates to identified or identifiable individuals (“Personal Data”). We collect and process the following categories of Personal Data (note, specific Personal Data elements listed in each category are only examples and may change):
Identity Data: Personal Data about you and your identity, such as your first name, last name, biography, and other similar Personal Data you may provide on registration or application forms available through the Services.
Contact Data: Personal Data used to contact you, e.g. email address(es), physical address(es), phone number(s), or other communications platforms’ usernames/handles, as well as a name or other salutation.
Device Data: Personal Data relating to your device, browser, or application e.g. IP addresses, MAC addresses, application or device IDs, identifiers from cookies, session history, site-referral, and other data generated through applications and browsers, including cookies and similar technologies.
User Content: Information that a user provides as part of a file upload, text entry, or other unstructured or free-form data provided to us through the Service, including articles, abstracts, summaries, biographies, etc., as well as any Personal Data to the extent included in that User Content.
Processing of Personal Data
Data: We process Identity Data, Contact Data and User Content when users submit a conference paper, abstract, or idea and related biography or resume/CV (each, an “Applicant”).
Uses: We use Identity Data and Contact Data as necessary to communicate with you about your submission and its status, as well as to enable conference organizers to communicate with you regarding your proposal. We may disclose your Identity Data, Contact Data, and User Content (including any Personal Data in it) to the Conference Organizers. Subject to Your Rights and Choices, we may also use Identity Data and User Content to improve our services, and in order to detect fraud, security risks., and other similar information security purposes (which may be performed via automated means).
Note: Certain User Content you provide may be made public as when as you post it on our Services, and will be made available to authorized users associated with relevant Organizers (each an “Organizational User”). We do not screen submissions for personal or inappropriate content. You must ensure you have the necessary rights to publish Personal Data in your User Content.
Data: We process Identity Data and certain Contact Data when you register for any account on our Service directly, or in connection with your submission of a conference paper, abstract, or an idea.
Uses: We use the Identity Data and Contact Data as necessary to complete and provide you with important information regarding your account (for Organizational Users) or the status of your submission (for Applicants). Subject to Your Rights and Choices, we may process this Identity Data and Contact Data as necessary or appropriate in connection with improvements to our Services, in order to create a personalized user experience, in connection with marketing communications, and in order to detect fraud, security risks., and other similar information security purposes (which may be performed via automated means).
Note: If you are a user associated with an Organizational User we may collect additional Identity Data from you, and your information may be managed by account administrators at your Organization and may be available to other Organizational Users from your Organization. Further, if you are an Applicant, the Organizer may use your Contact Data to communicate with you about your submission or other related matters.
Data: If you choose to enroll to receive marketing communications, if you create a user account, or when you open or interact with our marketing communication, we may process Identity Data and Contact Data you provide us in order to send and personalize email marketing communications, and to otherwise manage our mailing lists and marketing communications.
Uses: We use Identity Data and Contact Data as necessary to provide marketing communications, and consistent with our legitimate business interests, we may send you marketing and promotional communications if you sign up for those communications or register for our Service. Further, if you are sent a marketing communication we may collect additional information about whether users receive, open, or click on any content that marketing communications. See Your Rights and Choices for information about how you can limit or opt out of this processing.
Cookies and Similar Tracking Technologies
Data: We, and certain third parties, may process Contact Data and Device Data when you interact with cookies and similar technologies on our Services. We may receive this data from third parties to the extent allowed by the applicable partner. Please note that the privacy policies of third parties may apply to these technologies and information collected.
Uses: Subject to Your Rights and Choices, we use this information as follows:
- for “essential” or “functional” purposes, such as to enable various features of the Services such as remembering passwords, or staying logged in during your session; and
- for “analytics” & “performance” purposes, consistent with our legitimate interests in how the Services is used or performs, how users engage with and navigate through the Services, what w users visit before visiting our Services, how often they visit our Services, and other similar information.
Note: Some of these technologies may be used by us and/or our third-party partners to identify you across platforms, devices, websites, and services.
Subject to Your Rights and Choices, we may process any information we collect in connection to analyze how users interact with our Services, in connection with market research, for product and Service improvements, and as necessary to monitor and maintain the integrity and security of our Services and the data we process.
We will collect and aggregate on an anonymous basis information about you, including with information about other users of the Services in order to identify trends, security anomalies, process maps, or other proprietary data (“Aggregated Data”). We may share Aggregated Data with the third parties referred to in the section below to improve the functionality and effectiveness of the Site. Aggregated Data will not contain information from which you may be personally identified.
If we process Personal Data in connection with our Services in a way not described in this Policy, this Policy will still apply generally (e.g. with respect to Your Rights and Choices) unless otherwise stated when you provide it.
Note that we may, without your consent, also process your Personal Data on certain public interest grounds. For example, we may process information as necessary to fulfil our legal obligations, to protect the vital interests of any individuals, or otherwise in the public interest. Please see the Data Sharing section for more information about how we disclose Personal Data in extraordinary circumstances.
Information we collect may be shared with a variety of parties, depending upon the purpose for and context in which that information was provided. We generally transfer data to the following categories of recipients:
Service Providers: In connection with our general business operations, product/service improvements, to enable certain features, and in connection with our other legitimate business interests, we may share your Personal Data with service providers or subprocessors who provide certain services or process data on our behalf. For example, we may use cloud-based hosting providers to host our Services.
Organizers: In order to provide our products and services to Organizations, we may share Personal Data of Applicants and Organizational Users with Organizations so that they may manage events, applications, and relevant users.
Corporate Events: Your Personal Data may be processed in the event that we go through a business transition, such as a merger, acquisition, liquidation, or sale of all or a portion of our assets. For example, Personal Data may be part of the assets transferred, or may be disclosed (subject to confidentiality restrictions) during the due diligence process for a potential transaction.
We operate and use service providers located in the United States. If you are located outside the U.S., your Personal Data may be transferred to the U.S. The U.S. does not provide the same legal protections guaranteed to Personal Data in the European Union. Accordingly, if required, your Personal Data may be transferred to the U.S. pursuant to Standard Contractual Clauses or other adequacy mechanisms, with your consent, or pursuant to exemptions under EU law. Please contact us if you have questions regarding the method of transfer for information from the EU.
Your Rights & Choices
Subject to our rights to limit or deny access or disclosure under applicable law, you may have the following rights in Personal Data under the GDPR or other laws. Note, we may require that you provide additional Personal Data to exercise these rights, e.g. information necessary to prove your identity. You may exercise these rights by contacting us at the address below.
Note: While we may notify third parties of your request, we are able to fulfill rights requests regarding Personal Data we control or process, and we may not have access to or control over Personal Data controlled by third parties. Please contact the third party directly to exercise your rights in third party-controlled information.
Access: You may receive a list of your Personal Data we process to the extent required and permitted by applicable law.
Rectification: You may correct any Personal Data that we hold about you to the extent required and permitted by applicable law.
Erasure: To the extent required by applicable law, you may request that we delete your Personal Data from our systems.
Data Export: To the extent required by applicable law, we will send you a copy of your Personal Data in a common portable format of our choice.
Regulator Contact: You have the right to contact or file a complaint with regulators or supervisory authorities about our processing of Personal Data. To do so, please contact the Federal Trade Commission or your local data protection or consumer protection authority.
Direct Marketing: Residents of California (and others as required by applicable law) may request a list of Personal Data we have disclosed about you to third parties for direct marketing purposes during the preceding calendar year. This request must be written, signed, and mailed to us.
You have the following choices regarding the Personal Data we process, which you may exercise by contacting us:
Consent: If you consent to processing, you may withdraw consent any time, to the extent required by applicable law.
Direct Marketing: You have the choice to opt-out of or withdraw consent to processing related to marketing communications. You may exercise your choice via the links in our communications or by contacting us re: direct marketing.
Personalization: You may object to processing for personalization purposes, to the extent applicable law gives you the right to do so. Note that we may not be required to cease certain types of processing based solely on an objection (for example, where we are required to comply with applicable legal requirements).
Other Processing: You may have the right under applicable law to object to our processing of your Personal Data for certain purposes. You may do so by contacting us re: data rights requests. Note that we may not be required to cease processing based solely on your objection.
We follow and implement reasonable security measures to safeguard the Personal Data you provide us. However, we sometimes share Personal Data with third parties as noted above, and we do not have control over third parties’ security processes. Please note, we do not warrant perfect security and we do not provide any guarantee that your Personal Data or any other information you provide us will remain secure.
We retain information for so long as it, in our discretion, remains relevant to its purpose, and in any event, for so long as is required by law. We will review retention periods periodically, and may sometimes pseudonymize or anonymize data held for longer periods, if appropriate.
Our Services are neither directed at nor intended for use by minors under the age of majority in the relevant jurisdiction. Further, we do not knowingly collect Personal Data from such individuals. If we learn that we have inadvertently done so, we will promptly delete it.
Feel free to contact us with questions or concerns using the appropriate address below.
General inquires: firstname.lastname@example.org
Physical address: 2601 S. Lemay, Suite 7-238, Fort Collins, Colorado, 80525